Privacy Policy

You are at the heart of everything we do. Our goal is to maintain your trust and confidence by handling your personal information with respect and putting you in control. It’s important that you know what personal information Urban Circle Newport’s Reggae & Riddim Arts & Cultural Festival; (known here as “we” or “Reggae & Riddim”) collects about you, and how we use it.

We’ve done our best to make our explanations short and easy to understand.  But, if you’d like further information, or have any questions, please contact our Data Protection Officer using the details in the ‘Contact Us’ section below.

If we ever make any major changes to our privacy practices, we’ll let you know. If necessary, we’ll also ask for your permission.

PRIVACY NOTICE

Our Privacy Notice has been designed with you in mind. How the notice applies to you will depend on the way in which you interact with us. For example, if you:

1.    Create an account, and purchase a ticket to one of our events, We will use the information you provide to the ticketing agent to fulfil our obligations to you in delivering that service, and, where you’ve told us to, keep you up to date about other events that may be of interest to you; and

2.    When you browse our sites and use our services, we use cookies to tailor your experience and provide you with a seamless experience.

Your choices and rights under each scenario are explained in more detail below. 

How we use your information. – We collect and use your information for lots of reasons such as helping you get into the shows you love, sharing news, for marketing and as otherwise required by law. 

Who we share information with. – We may share your information with the Event Partner(s) – such as the artist, promoter, community groups, team or venue – as well as other third parties associated with the service provided. 

Your choices and rights. – Among other rights, you can choose whether to receive marketing from us. You also have the right to access the information we have about you.

How we look after your information. – We’re always taking steps to make sure your information is protected and to delete it securely when we no longer need it.  

Questions and feedback. – If you have any questions or feedback about this notice, or how we handle your information, get in touch with us. 

Cookies
  • When you use a social media feature within our website or apps, and you post to social media platforms, the social media site will provide us with some information about you.
  • If you have accessibility requirements, we want to make sure you have the best experience when attending events. To do this, we need to collect details of your requirements (which may involve you providing information about your mental or physical health).
  • In the few instances where we collect personal information from children, we always seek parental consent and will only ever collect such information for the purposes specified when we collect it.

We use suppliers who collate geo demographic data which assists us in better personalising our services to you. If you’d prefer that we do not do this, see the ‘Your Rights & Choices’ section below.

 

Cookies Policy For More Information.

  • To ensure the security of our and our Event Partners’ operations.
  • Where you’ve given your consent
  • To contact you with information or offers regarding our upcoming events, products or services – this may be via email, via push and web notifications, via SMS, or social media platforms. You can change your marketing preferences at any time, see “Your choices and rights” section below.
  • To provide you with location based services – like through our festival apps which allow you to see yourself on the map so we can use your location to send you push notifications about what’s going on around you.
  • To conduct crowd management analytics – some of our apps use crowd management software so we can see how many people are at a particular stage, or when the busiest times at the bars are. This helps us more efficiently allocate our resources. We turn this on shortly before the festival or event, and turn it off shortly after so we’re not tracking devices when we don’t need to.
  • To deliver tailored advertising and marketing communications on our websites and apps
  • To process your health data to meet your accessibility requirements, where specifically required and explicit consent is provided.

Cookies Policy To opt out of location tracking and push notifications, you can change the settings on your device or keep your location off. To stop web push notifications, you will need to use your browser settings.

 

  • To object to personalisation you can change your preferences within your account. If this option is not available you can contact us and we will do it for you.
Your Rights

You also have rights over how your personal information is used including:

 

  • The right to object to our processing of your data.
  • The right to request that your information be erased or restricted from further use.
  • The right to request a copy of the information we hold about you.
  • The right to correct, amend or update information you have given us (where you have an account with us you can also do this by logging in and updating your information).
  • The right to contest any automated decision we make about you. An automated decision
  • is a  decision taken without any human intervention which has legal consequences (e.g. credit checking). We don’t typically carry out automated decision making but, if we do, we will make it clear where such decisions are being made.
  • To exercise any of the above rights please complete this form. Please note that whilst we will carefully assess every request we receive, your rights may differ according to your place of residence and we may not always have to comply. When this happens, we will explain why.
Looking After Your Information

We have security measures in place to protect your information. The security measures we use will depend on the type of information collected.

 

We only keep your information for as long as required to provide you with the services you request, for the purposes outlined in this policy and for any legal purposes for which we are obliged to keep the information. We will securely delete your information when it is no longer required for these purposes, When transferring information in this way, there are strict rules in place to ensure your data is still protected to a high standard. Where we do this, we will ensure that appropriate safeguards are put in place. Where your information is transferred outside of the European Economic Area, we will use one of the mechanisms listed below.

 

We have security measures in place to protect your information. The security measures we use will depend on the type of information collected.

We only keep your information for as long as required to provide you with the services you request, for the purposes outlined in this policy and for any legal purposes for which we are obliged to keep the information. We will securely delete your information when it is no longer required for these purposes, When transferring information in this way, there are strict rules in place to ensure your data is still protected to a high standard. Where we do this, we will ensure that appropriate safeguards are put in place. Where your information is transferred outside of the European Economic Area, we will use one of the mechanisms listed below.

 

  • Standard Contractual Clauses approved by the European Commission
  • EU-US Privacy Shield
  • Binding Corporate Rules
  • Binding Corporate Processor Rules
  • For more information, or to get a copy of the relevant documentation please contact us.

 

Contact Us If you have any questions about the above, or our approach to privacy, our dedicated Privacy Office, including our Data Protection Officer, is here to help: events@ucnewport.co.uk

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